Jobs and Internships

The Oregon Black Pioneers (OBP) seeks a dynamic leader to serve as part-time Executive Director to help this growing organization fulfill its mission. This is a Temporary Term Limited Employee position (2 years) with the possibility of extension.

OBP is an all-volunteer nonprofit organization based in Salem, Oregon. It was founded in 1993 and incorporated in 1994 to conduct research and educate Oregonians about African Americans’ contributions to Oregon history. The OBP Board of Directors is currently a working board and has taken on traditional staff responsibilities, supported by other volunteers. After 25 years, OBP’s operation as an all-volunteer organization is no longer sustainable. We are looking for a leader with the unique combination of skills and experiences to implement a newly created strategic plan, deepen existing collaborative relationships, and help realize the vision and direction set forth by the OBP Board.

This successful candidate will provide leadership, direction, and coordination with the OBP Board of Directors as it transitions from a working board to a policy and governance board. The successful candidate must have a passion for sharing, interpreting, and educating others about Oregon’s African American history. Working closely with the OBP Board of Directors, the Executive Director will primarily be responsible for increasing the organization’s capacity to continue our great work. The Executive Director will report to the Board President of OBP.

Primary Job Functions

Strategic Leadership

• Work with the full OBP Board to review, update, and implement the organization’s strategic plan. 

• Serve as the primary spokesperson for OBP, representing the values and mission of the organization to the public. Establish and maintain collaborative working relationships with the media, local and national partners, community, and clients. 

• Represent OBP to the larger cultural sector, which will include attending an appropriate selection of stakeholder meetings, convenings, and conferences. 

Administrative 

• Serve as the primary administrator of OBP. This includes working with the Executive Committee to prepare, implement, and monitor the annual budget. 

• Manage day-to-day operations of OBP’s office, which will include staff and volunteer supervision. Maintain organization records, execute contracts and commitments approved by the OBP Board, and be available to stakeholders for regular and consistent communication. 

• Assist and coordinate the work of the Fund Development Committee to create and maintain a robust fundraising program. This includes identifying and obtaining financial support for operations and programs from a wide variety of public, corporate, and individual revenue sources. 

• Work with the Board of Directors and/or contractors to develop a communication and marketing strategy, including creating a social media presence, developing the website, and developing marketing collateral.

• Plan and coordinate all OBP Board meetings, committee meetings, annual meetings, and other organizational meetings. This includes setting meeting times/dates/locations, preparing agendas, budgets, and other necessary meeting materials, and preparing and disseminating meeting minutes in a timely fashion. 

• Prepare and deliver a Director’s Report at each Board of Directors meeting, providing an update on relevant activities and developments of the OBP. 

• Maintain organization records, execute contracts, and commitments approved by the OBP Board. Implement, manage and evaluate the organization’s processes and procedures, in accordance with our by-laws, policies, and other relevant documents. 

• Perform basic administrative duties, such as opening and distributing mail and working with the bookkeeper to pay and track expenses.

Fund Development

• Plan and implement the Annual Gala and Fundraiser and other special projects as needed. 

• Work closely with our grant-writing consultant to develop and implement funding strategies. 

Qualifications

Required Education and Experience 

• A bachelor’s degree in history, museum studies, education, nonprofit management, or a related field is the minimum education requirement. Preference will be given to applicants with 4–5 years of experience with nonprofit organizations or cultural or heritage institutions or an equivalent combination of training and experience.
• A strong knowledge of African American history and cultures. Strong preference will be given to applicants with specific content knowledge of the arts, culture, and history of African Americans in Oregon. 
• Demonstrated experience in fundraising, development, and grant writing.
• A valid driver’s license is required.

Compensation

• This position will be unbenefited.
• Pay range is $40,000—$50,000 annually, depending on experience.

Deadline for application is March 6, 2020.

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The Portland Japanese Garden seeks Full-Time Administrative Assistant to Curator of Art. The Administrative Assistant is responsible for providing administrative support to the Curator of Art and helping to ensure the efficient operation of the Art Department. This position requires someone who is organized, detail-oriented, experienced, knowledgeable with budgeting and basic accounting, and has a native fluency in Japanese language. The Administrative Assistant reports directly to the Curator of Art.

Primary duties

• Provide administrative support to the Curator of Art
• Work with Curator to develop, report, and manage annual budget
• Oversee Art Department invoices, payments, and credit card reports and other financial procedures
• Maintain Curator’s calendar, contacts, and schedule, prepare materials for meetings, and screen incoming calls and emails
• Schedule and coordinate Curator’s national and international travel
• Manage Curator’s/Department’s filing system, organization, and office supplies
• Collaborate with Exhibition Coordinator and Curator through all stages of the exhibition process
• Assist with exhibition and collections management when needed
• Coordinate artist/visitor travel arrangements and hospitality: Driving, arranging transportation, lodging, and meal accommodation
• Manage all aspects of visitor itineraries, including planning and creation
• Written and verbal communication in both English and Japanese on a regular basis
• Work as a liaison between the Art Department and other Garden staff,creating an atmosphere of trust, teamwork, and open communication
• Assist in translation and interpretation with visiting artists when needed
• Other duties as assigned

Compensation

• Wage: $17.00 -$19.00 per hour
• This is a full-time, hourly position with 40 hours per week. Shifts are typically 8 hours (plus ½ hour lunch), 8:00am to 4:30pm, generally Monday through Friday
• Benefits:
• • health, dental, and vision insurance (premium 100% covered for employees)
  • 401k plan (after 90 days, with 4% employer match after 1 year)
  • flexible spending accounts for medical and dependent care expenses
  • paid vacation, sick, and holiday time

Deadline for application February 28, 2020.

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Founded in 2006 to educate, preserve and celebrate our region’s rich Hellenic cultural heritage, the Hellenic-American Cultural Center & Museum of Oregon and SW Washington (HACCM).

• Gathers, preserves and shares the knowledge of the Hellenic (Greek) American experience in Oregon and SW Washington
• Celebrates the rich cultural tradition brought to this region by Hellenes
• Honors the activities and accomplishments of Hellenic Americans

Compensation package starting at $60,000 annual salary plus benefits, commensurate with experience and other qualifications. Quality benefits package includes health insurance, retirement plan and paid time off.

GENERAL DESCRIPTION OF POSITION

The Hellenic-American Cultural Center & Museum seeks an Executive Director to join its engaged team. The all-volunteer organization has a dedicated board, volunteers and donors. As the first professional staff member, the Executive Director will coordinate the fundraising, communications, strategic planning, and board development of HACCM. Working with the organization’s board, the Executive Director will oversee the implementation of the strategic plan, assure that the organization’s various cultural and educational programs are effectively marketed and produced, that administrative functions are efficient and effective, and properly develop, track and meet budgets.

The successful candidate will also serve as the primary spokesperson to HACCM’s patrons, the media, schools, and the general public.Our ideal candidate will be a strong, collaborative leader, skilled at creating and motivating solid teams of volunteers. 

The successful candidate will be a strategic thinker, able to see the big picture, while simultaneously assuring operational effectiveness to create success.

The ideal candidate will be a talented fund raising professional, with a solid track record of building deep donor relationships, using a hands-on approach to cultivate and steward donors so they are inspired to increase their giving. This crucial work is necessary to move HACCM forward to a sustainable future, and to create the kind of donor base needed to support an anticipated capital campaign.

GENERAL RESPONSIBILITIES:

Fundraising and Communications - approximately 60% of workload: Work with the board to develop resources sufficient to ensure the financial health of the organization.

• Create and implement a sound fundraising plan, including strategies for engaging individual donors, corporate sponsors and foundations.
• Assuring an appropriate and active role for board members, key volunteers and donors.
• Develop and maintain key donor, volunteer and stakeholder relationships to assure the best possible participation level in the fundraising plan.
• Cultivate donors, solicit donations, and steward donors effectively.

Organization Mission and Strategy – approximately 20% of workload: Provide leadership to the board and staff to ensure that the mission is fulfilled through programs, strategic planning and community outreach.

• Enhance HACCM’s image by being active and visible in the community and by working closely with other professional, civic and private organizations.
• Oversee implementation and marketing of HACCM programs and exhibitions to carry out the organization’s mission.
• Lead the board to conduct strategic planning to ensure that HACCM successfully fulfills its mission.

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The Oregon State Historic Preservation Office (SHPO), part of Oregon Heritage within the Oregon Parks and Recreation Department, is recruiting up to two intern(s) to assist with several historic preservation projects and other related projects during Summer 2020.

Preference will be given to graduate students in programs related to historic preservation or have a historic preservation emphasis. Coursework or practical experience in conducting architectural surveys and preparing nominations to the National Register of Historic Places is desired. Selected interns will work closely together to assist with several historic preservation projects, including reconnaissance and intensive level architectural surveys, National Register nominations, façade design assistance, public presentations to interested parties, Certified Local Government meetings and reviews, historic property site visits, Section 106 processes and other preservation projects, both as a way to assist the SHPO in its duties and to expose the intern to a variety of SHPO programs. Work includes actual projects to be completed to further SHPO programs and preservation in Oregon.

The selected intern must be able to travel daily to the SHPO in Salem to work on projects and have a flexible schedule that accommodates occasional overnight travel in other areas of the state. Experience using databases, photography, ArcGIS, and building design assistance programs is highly preferred. Research and writing skills are also highly desirable.

What the Oregon SHPO Offers:

• A workspace (perhaps shared), including a computer, appropriate software, and State of Oregon email account.
• Compensation: will be in the range of $12.31-$16.71 per hour for up to 480 hours.
• ·Per diem for overnight travel, this includes lodging, transportation and meals.
• Opportunities to work side-by-side with preservation professionals, including site visits, client meetings, etc., and networking with SHPO preservation partners.
• Opportunity to present completed projects to clients, public, and SHPO staff.
  

What the Oregon SHPO Expects:

• Regular, reliable work schedule.
• Commitment to the full internship term (400-480 hours). Generally 12, 40 hour weeks.
• Willingness to pitch in and help with whatever may need to be done.
• Access to transportation for travel to and from Salem.
• Flexibility to travel to all areas of the state with some overnight trips.
• General familiarity with Microsoft Office. Familiarity with databases, photograph manipulation software, ArcGIS, and building design assistance programs is highly preferred.
  

How to Apply for an Internship:

• Students should contact the director or advisor of their graduate program in order to better coordinate the internship within their coursework.
• Submit the following:

• Resume
•  A “statement of interest” that describes any areas of special interest for you and relevant coursework or practical experience that supports your ability to succeed at this internship. We try to match your interests with SHPO needs as much as possible. The “statement of interest” should not exceed one page.
•   Contact information for at least one reference.

• Email application materials to Katie.Henry@oregon.gov
• Application are due on March 15, 2020.
• A confirmation will be sent upon receipt of applications, please follow up via phone if you do not receive a confirmation within 36 hours of emailing your application.

The Hallie Ford Museum of Art (HFMA) seeks a Museum Registrar. The Museum Registrar will be responsible for a wide range of duties including the cataloging, data entry, and storage of HFMA's permanent collection; and will support the organization of permanent collection and temporary exhibitions, including incoming and outgoing loans and shipping.

The Registrar will work to ensure the safe and proper handling, transportation, exhibition, and storage of the permanent collection and temporary loans; determine the most appropriate way in which to accomplish collection-related projects and goals by researching, coordinating, and determining timing and priorities with the Curator of Collections and Exhibitions. Reports to and receives work assignments from the Curator of Collections and Exhibitions. Works independently under applicable policies, procedures, regulations, and guidelines of Willamette University. Trains and supervises student interns and work study students.

Compensation: This is a part-time position; 20 hours per week, $22.50-$25/hour 

For further information, please contact the Human Resources Department at Willamette University: human-resources@willamette.edu; (503) 370-6210.

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Summary of Position     

The Board of Directors of the World of Speed Motorsports Museum (World of Speed) seeks a dynamic and proven leader to set the course for one of Oregon’s most exciting and innovative new nonprofits. This is an opportunity to lead an organization that is carving out a unique place on a local, national, and international stage with a clear sense of purpose and an eye towards the future.

World of Speed is at a challenging point in its development. Having experienced steady growth since opening successfully five years ago, the next Executive Director will be charged with leading the organization through its next stage of development, which will focus on establishing a strategic roadmap for long-term sustainability. The Executive Director is responsible for leading all aspects of museum operations and programs, including institutional and community leadership, exhibits and programs, financial management, fundraising, and building the organization’s visibility and impact.

About World of Speed  

World of Speed, a nonprofit organization with 501(c)(3) status, opened to the public in 2015 with a mission to provide education and entertainment through the celebration and preservation of motorsports. Presented in its 91,000 square foot facility, the World of Speed visitor experience features historic race vehicles and memorabilia that tell the story of motorsports culture and America’s leadership role in the world of motorsports. Through regularly changing exhibits and an extensive Archive, the Museum offers visitors a behind-the-scenes view of the motorsports world. World of Speed’s galleries include roughly a dozen unique exhibits, both permanent and temporary, bringing together motorsport vehicles, artifacts, music, videos, and interactive elements that offer engaging and educational experiences for all ages. Education is at the heart of World of Speed’s mission; programming ranges from summer camps and high school automotive education classes to adult workshops and lectures, all designed to provide interactive experiences that inspire the next generation of automotive technologists and enthusiasts.

World of Speed has an annual operating budget of approximately $4 million, employs 20 staff, and is supported by approximately 70 volunteers. This is supplemented by shared services provided by World of Speed’s co-founder.

Responsibilities

The Executive Director reports to the World of Speed Board of Directors and has full authority and responsibility as the chief executive officer of World of Speed. Responsibilities include:

• Providing leadership to the staff and Board to develop and implement an overall vision for World of Speed that maximizes the Museum’s potential as an entertaining and educational resource.

• Implementing impactful and high-quality exhibitions and educational programs.

• Providing management and motivation to the staff, including participating in the selection and hiring of staff, conducting performance evaluations, establishing guidelines for staff salaries, and ensuring compliance with appropriate personnel policies and human resource procedures.

• Diversifying sources of revenue, including earned and contributed income, in support of the Museum’s mission and goals, and maintaining productive relationships with donors and prospects.

• Developing and maintaining sound financial practices and managing World of Speed in a fiscally responsible manner within the Board-approved budget and in accordance with accepted nonprofit financial accounting practices.

• Being active and visible in the community, working closely with other professional, civic, and private organizations, and developing creative community partnerships.

• Establishing a successful Marketing Plan and awareness of World of Speed as a regional, national, and international destination.

• Maintaining a productive partnership with World of Speed’s Board of Directors and founder.

• Encouraging an organizational culture characterized by effective management and inspiration to World of Speed staff, Board, and volunteers.

Ideal Candidate Characteristics  

The ideal candidate will possess the following:

• Enthusiasm for the World of Speed mission and an appreciation for motorsports

• Entrepreneurial spirit to grow World of Speed

• Innovative and collaborative leadership

• Administrative and management skills, a high level of initiative, and creative and flexible problem-solving skills, supported by a record of accomplishment

• Strong written and oral communication skills

• Effective financial management skills

• An open and transparent communication style that keeps the staff and Board informed on relevant issues in real time

• Demonstrated success in fundraising

• The ability to engage with and convey a strategic vision to various constituencies

• Strong interpersonal skills resulting in the ability to build effective relationships with all stakeholders

• Attention to detail, combined with the ability to prioritize key objectives

Experience/Education  

A minimum five years of leadership and management experience in progressively more responsible positions in a nonprofit or museum setting. Possession of a Bachelor’s degree or an equivalent combination of education and experience is required; a Master’s degree in a related field is preferred.

Compensation 

Compensation will be commensurate with qualifications and experience. A benefits package will also be provided. Salary range is $150,000 - $180,000.

Application Procedure  

Individuals applying for this position should send a letter of interest and resume to: Museum Management Consultants, Inc., mmc@museum-management.com

Position is open until filled