Jobs and Internships

Administrative Director

SUPERVISOR: Executive Director 

To Apply: Submit cover letter and resume as a single PDF to Tim Scott - tscott@eugenesciencecenter.org

MAIN FUNCTION

The Administrative Director is a member of the Eugene Science Center’s management team and serves two distinct functions for the organization. First, this position helps to ensure sound fiscal management by overseeing the areas of business and finance. Second, this position ensures implementation of human resource policies and procedures, oversees staff benefits, and supports overall staff development.

DUTIES AND RESPONSIBILITIES

Financial Management (45%)

Business Management – Oversees general business management of Eugene Science Center, including: payroll; insurance; coordinating with and monitoring the work of its bookkeeper; preparing invoices for payment; processing and monitoring credit card activity; and oversight of general ledgers and accounts. Reconciles daily sales revenue and prepares bank deposits. 

Budgeting and Planning – Drives annual budgeting process; integrates annual unrestricted operating budget with restricted projects, grants, and salaries.

Budget Monitoring and Reporting – Tracks income and expenses for science center’s operations, grants, and capital projects.

Audit Coordination and Support – Prepares required materials and oversees audit if/when required; serves as liaison with external auditor.

Fund Management – Implements savings and investment strategies as directed by the Finance Committee. 

Campaign Planning Support – Assists capital campaigns by providing support in developing and tracking campaign budgets, and strategic planning.

Staff Liaison - Serves as staff liaison for the Finance Committee; attends monthly Finance Committee meetings as well as monthly board meetings.

Human Resources (35%)

Benefits Administration – Oversees enrollment in health and retirement plans; assists with insurance processing, workers’ compensation, other insurance claims; implements and oversees tracking for other benefits including, but not limited to, holiday, vacation, and sick leave.

General HR Support – Supports managers in hiring, employee relations, and termination processes; co-coordinates new staff orientations; ensures implementation of HR policies and procedures; updates Eugene Science Center Staff Handbook as needed; communicates changes in employment law with managers and staff; assists in staff recognition; helps to coordinate cross-departmental staff training and professional development.

Record-keeping and Reporting – Maintains personnel records for staff; ensures compliance with all official employment forms; develops and maintains a system to ensure appropriate documentation and records exist for recruiting and hiring of staff. 

Volunteer Coordination – Manages volunteer program to ensure best practices in volunteer recruitment and management, including intake, assignment, training, evaluation, and recognition.

Personnel Management and Other Administrative Duties (20%)

Supervision – Coordinates work and serves as liaison with bookkeeper, payroll, and federal tax document preparator.

General Office Management - Oversees mail collection and distribution, office supply ordering, and office equipment maintenance.

Other – Assists the Executive Director in other work, as assigned.

EXPERIENCE AND SKILLS

Must have a passion for Eugene Science Center, and its mission and vision

Four-year college degree required; MBA with concentration in non-profit finance and/or human resources preferred

3+ years of non-profit finance and/or business experience required (including:  budget development, tracking and reporting; payroll oversight; oversight of accounts payables/receivables and investments)

1+ years general human resources or equivalent experience required (including:  benefits administration; hiring and training staff; implementing human resources policies and procedures); SHRM membership preferred 

Experience supervising professional staff preferred

Excellent written and oral communication skills required, with special care given to interpersonal communication, timeliness, and the ability to handle sensitive information appropriately

Strong computer skills required (Microsoft Office - Word, Excel, PowerPoint), accounting software (QuickBooks), internet and email applications; advanced IT skills welcomed

Must be able to interpret and develop clear, concise, and accurate financial reports

Must be adept at developing and implementing systems (especially for organizing work, time, and physical workspace)

Excellent attention to detail required, particularly as it pertains to budgets, figures, deadlines, and policies

Must exhibit sound judgment, maturity, the ability to make good decisions and handle confidential information appropriately, while holding high ethical standards for self, work, and others

Must be collaborative, helpful, team-oriented, flexible and willing to learn new things

Must be able to work amid frequent interruptions

Experience working with federal funding agencies in the area of grant administration preferred

WORKING CONDITIONS

Fast-paced, non-profit, hands-on science center environment. Must be able to have the flexibility to also work occasional alternate days, holidays, and evenings. Must be able to work on many projects simultaneously despite frequent interruptions. Must work well in both an individual and team setting. Must be able to lift and move furniture and boxes of supplies.

TIME COMMITMENT

Full time (40 hr/wk) exempt position. Weekend, holiday, and occasional evening work required.  

SALARY AND BENEFITS

Salary range is $48,000 - $51,000 with a starting salary based on experience and qualifications. Full Eugene Science Center benefits provided (Vacation, Sick, and Holiday Leave; Health Insurance including dental and vision).

Eugene Science Center is an Equal Opportunity Employer

JOB TITLE: INDIVIDUAL GIVING MANAGER

DEPARTMENT: Development

REPORTS TO: Deputy Director of Development

FLSA STATUS: Exempt

HOURS PER WEEK: 40

UNION POSITION: Yes

PAY RANGE: $67,121.60 - $75,324.80 annually

ABOUT THE POSITION AND US

The Oregon Historical Society is dedicated to making Oregon’s long, rich history visible and accessible to all. For more than a century, the Oregon Historical Society (OHS) has served as the state’s collective memory, preserving a vast collection of artifacts, photographs, maps, manuscript materials, books, films, and oral histories. Our research library, museum, digital platforms, educational programming, and historical journal make Oregon’s history open and accessible to all. We exist because history is powerful, and because a history as deep and rich as Oregon’s cannot be contained within a single story or point of view.

The OHS Development Team consists of 6.5 staff who are committed to growing the reach, resources, and future impact of the OHS. The Development Team expands OHS membership, and engages with major and planned giving donors, as well as foundation and corporate donors, to support strategic programs and initiatives to fulfill OHS’s mission to “preserve our state's history and make it accessible to everyone in ways that advance knowledge and inspire curiosity about all the people, places, and events that have shaped Oregon.”

The Oregon Historical Society practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are committed to building a diverse workforce and strongly encourage applications from diverse candidates.

BENEFITS

We offer a comprehensive benefits package that includes:

• Health insurance (medical, vision, alternative care, prescription)
• Dental insurance
• Generous paid time off
• 4% matching 401(k) retirement plan
• Flexible spending accounts
• Long-term disability insurance
• Life insurance
• Employee assistance program
• Museum admission and lectures, programs and gift shop discounts

HOW TO APPLY:

Submit the following required materials at: Oregon Historical Society - Individual Giving Manager

• Cover letter addressing how your personal and professional skills and experiences have prepared you for this position.
• Resume

Employment is contingent on passing a background check.

SUMMARY

The Individual Giving Manager is responsible for expanding the 1898 Society donor circle by cultivating and stewarding a portfolio of 120 – 190 donors contributing $1,000 to $5,000. This role is vital in increasing financial operating support for the organization through identifying major gift prospects for 1898 Society membership and supporting project-based and exhibition sponsorship fundraising.

This position is an integral part of the Development Team, connecting with members and volunteers, participating in events and programs, and working closely with the Annual Giving Manager, the Deputy Director of Development, and Chief Development Officer to grow the 1898 Society in order to fulfill the mission of the Oregon Historical Society, preserving history and putting the power of history into everyone’s hands in ways that advance knowledge, inspire curiosity, and foster a better future for all. This position is part of the OHS collective bargaining unit, ILWU Local 5.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Leads the stewardship, cultivation, and asks for donors giving $1,000 to $5,000 to maintain and expand the 1898 Society, with major gift team.

2. Using the most effective team and prospecting tools, identifies potential new major donors, and takes a leadership role in soliciting new and upgrading current individual members and donors with personal contact and customized proposals.

3. Acquires and maintains a detailed understanding of OHS programs, facilities, and fundraising initiatives to identify and customize proposals that meet individual donor interests.

JOB DUTIES

• Engages with OHS donors and prospective donors to maintain and expand the 1898 Society (members giving $1,000+).
• Manages the 1898 Society renewal process: creates mailing list; writes renewal letters to current and lapsed major donors; and follows up with phone and email reminders as necessary.
• Actively engages donors and prospects through special access experiences with history (e.g. behind-the-scenes tours of Oregon Vault storage facility, research library, or exhibitions). Provides consistent follow-up pre and post engagement to secure commitments or move relationships forward.
• Identifies new major gift prospects through research and conversation.
• Utilizes Raiser's Edge to identify prospects and create mailing lists; producing a variety of thank you notes, proposals, letters, and reports; maintaining RSVP lists for events.
• Documents key conversations with donors and other pertinent information into Raiser's Edge.
• Provides back-up to Development Team colleagues as needed during the busy seasons or in their absence; tasks such as helping donors renew their memberships or make a donation over the phone; resolving customer service issues including frustrations with online ticketing systems or lost membership cards; answering inquiries about programs and events.

GENERAL DUTIES

• Maintains punctual, regular, and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation with all OHS staff, volunteers, and interns/volunteers.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, visitors, and volunteers, including the ability to communicate effectively and remain calm and courteous under pressure.
• Respectfully takes direction from supervisor.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position oversees volunteers and delegates tasks to colleagues on the Development Team.

QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and follow a project through to completion. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

BA and minimum 5 years related experience in fundraising or business development. Equivalent combination of education, experience, training or certification may be considered in lieu of degree. Background in retail sales, customer/guest/member services is a plus. Proven ability to communicate both orally and in writing with a wide variety of individuals. Experience with Oregon philanthropic community is preferred.

Familiarity with Oregon, Pacific Northwest, and U.S. history is strongly preferred.

LANGUAGE SKILLS

Ability to read and interpret documents. Ability to write reports and correspondence. Ability to speak effectively in one-on-one conversations with donors, volunteers, and colleagues. Ability to effectively present OHS mission before groups, share information, and respond to questions from groups of donors and the general public. Requires excellent attention to detail, strong written and oral communication skills, and the ability to concentrate during tedious tasks.

MATHEMATICAL SKILLS

Ability to calculate figures and track progress to meeting fundraising goals. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

COMPUTER SKILLS

Has strong computer job skills including ability to create prospect lists from donor database; mail merge in Word; and preserve/backup important data. Practical familiarity and knowledge of Windows and Microsoft Office Suite is essential. Is comfortable learning new technology and has an ability to quickly learn. Experience with Raiser’s Edge is preferred. Knowledge of InDesign or willingness to learn.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Excellent organizational and project management skills are essential. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, and balance. The employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must frequently lift and/or move up to 10 pounds unassisted. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position has the option to work remotely 1-2 days per week.

While performing the duties of this job, the employee may occasionally be exposed to fumes or airborne particles such as dust. The noise level in the work environment is usually moderate. This position requires extended work hours at busy times of the year. Must be willing and able to work a variable schedule to meet the demands of the position. Required to share office space and equipment with other employees or volunteers of the organization.

COVID-19 VACCINATION REQUIREMENT

The OHS has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs from the HR Department.

World Forestry Center is seeking a seasoned grant prospecting and writing consultant to support our Advancement Team in identifying and securing mission-aligned funding opportunities. This contract role will play a key part in helping WFC meet its fundraising goals for Fiscal Year 2026. Priority areas in foundation, state, and federal grant exploration include (but are not limited to):

• Arts, Heritage, and Cultural Institutions
• Environmental and Forest Science
• Education and Public Engagement
• Public Health

If you are interested in pursuing this opportunity, please see the link below for the proposal specifications. You can send your proposal information to advancement@worldforestry.org on or before Friday, August 29, 2025.

For more information, visit: World-Forestry-Center-Seeking-Grant-Prospecting-Writing-Consultant.pdf

Job Description:

 The Oregon Jewish Museum and Center for Holocaust Education (OJMCHE) seeks a Marketing and Communications Manager to join our management team. The Marketing and Communications Manager is a strategic and hands-on position responsible for elevating the organization's brand, storytelling, and visibility. This person will report to senior management and lead and execute all marketing and communications efforts, aligning all communications with the museum’s mission and goals. Ideal for a creative, detail-oriented professional who thrives in a dynamic, collaborative environment. 

Key Responsibilities:

Marketing & Communications (90%)

● Develop and implement a comprehensive marketing and communications strategy.

● Create and manage digital content (social media, email newsletters, website updates).

● Oversee the design and production of promotional and advertising materials (print and digital).

● Manage media relations, including writing press releases, handling pitches, and coordinating interviews between staff and the media.

● Monitor and report on analytics for digital campaigns; adjust tactics to improve performance.

● Ensure voice and brand consistency across all platforms and public facing materials.

● Manage Digital Marketing Coordinator.

Development & Fundraising Support (10%)

● Collaborate on fundraising campaigns, donor communications, and events.

● Support grant applications with compelling narratives and impactful stories.

● Assist with sponsorship outreach and corporate partnership communications.

Desired Qualifications

● 5+ years of relevant experience in marketing, communications, membership and public engagement campaigns.

● Exceptional writing, editing, and storytelling skills.

● Working knowledge of the media environment (tv, radio, press, digital).

● Proficiency with design and content tools (e.g., Canva, Adobe Suite, Emma, WordPress, Google tools, social media).

● Excellent organizational and project management skills.

● Ability to work independently and collaboratively across teams.

● A strategic thinker who is also excited to manage staff and execute plans.

● Culturally competent and community-centered in communications.

● Experience in the nonprofit sector is preferred.

Compensation & Benefits

● Salary range: $55,000-60,000 annually (based on experience).

● This is a 30-hour per week position.

● Health benefits, paid time off, 401k plan, and flexible work environment.

● Opportunities for professional development.

To Apply Please submit a resume, cover letter, and 2–3 writing samples (all in one pdf) to employment@ojmche.org. Applications will be accepted through August 18, 2025, and will be reviewed on a rolling basis.

ABOUT OJMCHE The Oregon Jewish Museum and Center for Holocaust Education (OJMCHE) was formed through the 2014 merger of the Oregon Jewish Museum (founded 1989) and the Oregon Holocaust Resource Center (founded 1984). We focus on Jewish art, history, and culture, while recognizing the challenge of remaining relevant in a changing and tumultuous world. OJMCHE is the community repository for the Jewish experience in Oregon and the proud stewards of the Oregon Holocaust Memorial in Portland’s Washington Park. We have gallery space dedicated to our four core exhibitions and two additional galleries for our temporary special exhibitions. OJMCHE provides audiences robust public programming, year-round tours for school groups as well as adults of both the museum and the Oregon Holocaust Memorial, teacher professional development training, access to our archives and collections, and a museum shop. 

OJMCHE’S COMMITMENT TO DIVERSITY, EQUITY, ACCESSIBILITY & INCLUSION The Oregon Jewish Museum and Center for Holocaust Education respects, values, and celebrates the unique attributes, characteristics, and perspectives that make each person who they are. We believe that our strength lies in our diversity among the broad range of people we serve. We consider diversity and inclusion a driver of our excellence and seek out diversity of participation, thought, and action. Our goal is for OJMCHE staff, board, members, and partners to reflect and embrace these core values. OJMCHE is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status, or other differences.

JOB DESCRIPTION

Museum Assistant

The History Museum of Hood River County

Reports to:  Executive Director

Salary:  $20/hour depending on experience

Hours:  20-30 hours a week, Tuesday - Saturday

The Hood River County Heritage Council seeks a qualified Museum Assistant to provide visitor services and clerical support for The History Museum of Hood River County.  The successful candidate needs to be personable and diplomatic, a quick learner, and comfortable working within a small team.  Reliability and professionalism are essential.  The varied nature of this role requires the ideal candidate to have solid multitasking capabilities and organizational skills.  The candidate must have skill in engaging with people of all ages, individually or in groups.

Visitor Services Duties

• Staff the front desk during museum hours

• Welcome and provide orientation to visitors

• Operate point of sale system (Square to sell admissions, memberships, and gift shop items)

• Manage daily sales and stock museum gift shop as needed

Clerical Duties

• Handle correspondence, including incoming calls, emails, and letters.  Respond to regularly occurring requests for information

• Manage social media, responding to inquiries and producing occasional content

• Assemble and maintain confidential and sensitive information related to museum stakeholders via contact management software (Neon CRM)

• Facilitate membership and donation mailings and communications

Qualifications

• Familiarity with the museum industry or an arts and culture organization

• Excellent interpersonal and verbal communication skills

• Good writing, editing, and proofreading skills

• Knowledge of standard office administrative practices and procedures

• Attention to detail and accuracy with data entry

• Enthusiasm for helping people and for the Museum’s mission and vision

• Positive attitude, resourceful, and with a guest-centered focus

Physical Demands

• Must be able to stand and sit for extended periods of time and be able to lift up to 30 pounds

• May require bending, standing, pushing, climbing ladders, and using hand tools

Please email your resume and cover letter to director@hoodriverhistorymuseum.org

Application review will continue until the position is filled.

Title: Museum Educator

Hours: Part time 30 Hours per week, regularly scheduled Tuesday-Saturday with evenings as needed
Position Classification: Temporary – Grant Funded (2-year position with option to renew at end of current grant)
Wage: $17-$19 DOE
Location: Albany Regional Museum, 136 Lyon Street S., Albany, Oregon

About The Organization:

The Albany Regional Museum is housed in a two-story historical building in the heart of Albany’s Downtown Historic District.  The museum boasts meeting rooms, permanent and rotating collections, and museum storage. Our mission is to preserve, exhibit, and encourage knowledge of the history and culture of the Albany, Oregon area. All these efforts are a part of our strategic plan to engage with a more diverse audience and build a larger Museum community.

General Description:

The Museum Educator creates and implements programs utilizing the museum’s permanent and temporary exhibits, collections, and public events to educate and engage audiences of all ages, with a primary focus on children and families. The Museum Educator will be part of a highly collaborative museum staff and must be willing to assist wherever needed.

This position supports and supervises special events and day programs; provides public presentations, tours, and education activities; and develops/creates interpretive and promotional material including flyers, press releases, website and print materials, and updates online/print calendars. Other broad variety of tasks include, but are not limited to community outreach, volunteer management, and external engagement.

The Education Manager will create and work within a model of delivering information to guests that strives to create meaning and connections. We value and respect the many paths that might bring someone to this position and encourage anyone who sees themselves as our new Museum Educator to apply.  

Reports to: Executive Director

Direct Reports: Volunteers, interns

Essential Functions and Responsibilities:

• Research, create, coordinate, implement, and provide support for public programs, activities, and special events, including but not limited to:

-Facilitating our History Bites/Sips program and other events
    -Administering our Travel Trunk program
    -Developing other field trips and adult learning programs

• Coordinate with local school districts/teachers and develop/implement educational lesson plans for K-12 classrooms.
• Work with organizations to complete agreements, waivers, and other necessary documents.
• Develop educational exhibit activities including hands-on elements, tours, and self-guided activities.
• Manage/oversee educational supplies and materials.
• Recruit, support, and provide guidance to volunteers and connect them with the appropriate department.
• Participate in Program Committee Meetings.

Other Responsibilities:

• Generate marketing and print materials for special events and educational programs.
• Oversee creation of Museum newsletter
• Perform Museum management/operations tasks as needed and assigned by the Executive Director
• Serve as a representative and spokesperson for the Museum at events and public functions, as well as engaging in public speaking opportunities and general outreach to the surrounding community.
• Bring appropriate issues and policy requirements to the Executive Director in a timely fashion so that they may attend to issues and report those necessary to the Board
• Other duties as assigned

Preferred Experience and Education:

• Bachelor’s or associate degree in an education or history related field desired, but as part of our DEIA efforts the Museum encourages those with equivalent knowledge developed through work/life experience to apply.
• Experience working with groups of all ages, namely with K-12 audiences, as a priority.
• Strong communication skills in public speaking and writing.
• Planning and organizational skills: managing people and performance, ability to work independently and in a team.
• Technology Proficiency: Computer literacy in word processing, database programs, web resources, design software.

Knowledge/Experience that is a plus

•  Experience in museum programs and/or museum collections
•  Familiarity with current teaching methodologies
•  Experience working with volunteers
•  Bilingual (English/Spanish) a plus

Other Qualifications:

• Ability to be active for at least five hours each day including intermittent physical activity like walking, standing, twisting, sitting, bending, stooping, lifting, and climbing stairs
• Ability to lift 25 lbs
• Must be willing to work weekends, and some evenings as required
• Ability to work outdoor events in a variety of weather conditions
• Background investigation required

How to Apply:

Applications must include a minimum of a cover letter along with a resume and/or CV to be considered. Email your application materials and any other supporting documentation showcasing your fit for this position to: vvanalstyne@armuseum.com

Please use job title in the email subject field.

The Albany Regional Museum is an equal opportunity employer, and do not discriminate in hiring based on sex, gender identity, sexual orientation, race, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need reasonable accommodation for a disability for any part of the employment process please contact us and let us know the nature of your request and your contact information.

Job title: Education & Events Manager

Terms: Permanent, 32 hours/week, part‐time, potential to become full‐time

Location: McMinnville, OR

Salary/rate: $26‐28/hour

Requirements: Weekend and evening work required as needed

The Yamhill County Historical Society is a 501(c)(3), not‐for‐profit educational and public service organization engaged to protect, preserve, and share the history and heritage of Yamhill County.

The Education & Events Manager is responsible for managing the organization’s educational operations, including events, programming and tours for all ages, and school programming. They manage volunteers, develop, and manage associated plans, coordinate and oversee execution and curate content. Their role engages new audiences, increases museum attendance, and ensures an immersive experience. They work closely with museum staff, volunteers, and the following committees: Education, Events, and Editorial.

Education Management

Programs & Tours Management

• Manage all aspects of educational and public programs.
• Manage all aspects of adult field trips including scheduling, confirming, invoicing, reporting, communicating, etc.

• Manage all aspects of school field trips and our Pioneer Days program with schools and homeschool groups and create a master schedule. Process incoming requests, execute service agreements and generate invoices.

• Communicate consistently and trouble shoot with school partners and points‐of‐contact details for upcoming field trips to ensure a successful experience.

• Ensure accommodations are met, be accessible and actively engage in process of tours or field trips.
• Be accessible for communications with coordinators and buses.
• Coordinate volunteers for tours and field trips.
• Present program information, updates, and training to the volunteers
• Work with the Membership & Marketing Manager to write a copy, schedule advertising, and coordinate photo‐releases.

• Work with the Education and Events committees to update curriculum, learning goals and station activities for the field trip program as well as activities during events.

● Develop new interactive and immersive programming and strategies to encourage deeper participation in programs that engage new and existing audiences at the Museum, such as summer/day camps and a traveling trunk program.

• Develop participatory programming for new spaces within the Museum’s campus expansion.
• Develop program strategy that blends new audience engagement with respect for traditional programming for customary audiences.

• Develop and track audience engagement, including evaluation of visitor satisfaction for all public programs to determine effectiveness of audience engagement.

• Participate in strategic planning process to create a plan to engage diverse audiences.
• Strengthen and develop strategic alliances with community organizations, neighboring museums and arts organizations, and creative entrepreneurs to build sustainable relationships.

• Facilitate setup, execution, breakdown, and reset of programs.
• Coordinate all aspects of programs and tours.

Events Management

• Oversee and work with current YCHS committees, volunteers, sponsors, and others to produce and expand Yamhill County Historical Society’s exhibits, programs, and events at the Yamhill Valley Heritage Center.

• Manage all major annual events, including Farm Fest, Harvest Fest, Handmade Holidays Bazaar, etc.
• Manage YCHS annual program offerings.
• Further the goals of preserving and sharing Yamhill County’s agricultural history by providing family‐friendly events and programs for the community and work with staff and committees to improve events to increase revenue and attendance.

• Oversee all activities on the days of events or programs and be on call for any gaps in volunteer coverage.

• Coordinate volunteers for Family Activities sections of the event.
• Facilitate setup, execution, breakdown, and reset for events.

Other Duties

• Develop, write, and submit content for the Society’s bi‐monthly newsletter.
• Work with other museum departments to ensure various museum operations can proceed without conflicts.

• Design and execute museum signage, both permanent and temporary for events and programs around the campus

• Other duties as assigned.

TO APPLY: Please send cover letter and resume to executivedirector@yamhillcountyhistory.org.

Location: Portland
Deadline: Open until filled
Employment: Full-time, Exempt
Pay: $77,911.00 - $109,076.00 per Year
Department: Gift Shop
Experience: Mid-Level 

APPLY: https://jobs.keldair.com/pam/jobs/90413/apply/e6b58e2d-aba7-4f50-aaf0-36ab5cc602fd/resume

Company Description

Hello, art person! We’re so glad you’re here.

When you think of an art museum, you might picture paintings or sculptures. But art is so much more than the “traditional” forms you’re used to seeing in galleries. Nobody knows that better than Portland. Our city is bursting with all kinds of art forms–from craft beverages and comic books to artisan chocolate and collectible sneakers. There’s no one way to make art, and there’s no one way to be an art person.

That’s why you belong here. We’re a place that has room for all kinds of art (and art people).

We are a dynamic institution with multiple locations. Adjacent to the Museum campus in downtown, Portland, PAM CUT // Center for the Untold Tomorrow is an inclusive, modern, and welcoming hub serving a broad range of artists and audiences across all media art. Also nearby is the nonprofit Rental Sales Gallery representing regional artists. Across the river, in SE Portland PAM CUT’s Tomorrow Theater embraces cinematic storytelling in all its form through unique one-night-only events.

Job Description

The Head of Retail role at the Portland Art Museum will oversee the day-to-day operations of The Shop at PAM, delivering a premium, story-driven retail experience that reflects the Museum’s mission and inspires visitor engagement. As a key connector between art, culture, and community, The Shop serves as a bridge that extends the magic of PAM beyond the galleries, offering every visitor the opportunity to take home a piece of that experience.

This strategic leadership role is responsible for cultivating a compelling brand identity, curating products that align with exhibitions and audience interests, and creating a retail environment with a distinctive energy, where every interaction, display, and story naturally inspires discovery and sparks interest in taking pieces of the experience home. The Head of Retail will collaborate with the cafe vendor to manage the shared space in a way that supports the retail vision, aligns with the Museum’s brand, and enhances the overall visitor experience. In addition, the role will lead efforts to grow sales, expand the retail footprint, and foster partnerships with local artisans and businesses that deepen community connection. With a focus on innovation, excellence, and emotional connection, this role positions The Shop as a vibrant destination and a dynamic revenue-generating arm of the Museum.

In this role, you will

Leadership,Team Development & Collaboration

• Lead, hire, train, and develop a high-performing retail team focused on exceptional customer service, personalized engagement, and cultural storytelling
• Create and institutionalize a sales training program (“Sales Book”) that equips staff to deliver elevated, mission-aligned shopping experiences that drive revenue
• Collaborate with Events team and Rental Sales Gallery Manager to integrate retail opportunities into private events and institutional programming
• Collaborate with café vendor to manage and enhance the shared space relationship

Buying, Merchandising & Product Strategy

• Serve as Head Buyer, curating product assortments that align with exhibitions, audience interests, and revenue goals
• Analyze retail trends, sales data, and visitor behavior to identify growth opportunities and inform strategic decisions around product mix, merchandising, and pricing
• Build strategic partnerships with local makers, artisans, and businesses to expand offerings and foster community connections
• Partner with curators to ensure product offerings align with and enhance current exhibitions, deepening visitor connection and reinforcing exhibition themes
• Maintain optimal inventory levels, using strategic markdowns and sales events to manage aging stock
• Develop and implement an ecommerce strategy to expand the Museum’s retail presence beyond onsite visitors, with a phased approach to launching online sales in the future

Brand, Marketing & Customer Engagement

• Execute targeted marketing campaigns and promotions that drive both foot traffic and conversion, leveraging Museum channels and partner networks
• Plan and host curated retail experiences such as wine tastings, trunk shows, and product launches to engage new and returning audiences
• Develop and launch a loyalty program and repeat-visitor strategy to increase lifetime customer value and strengthen brand affinity
• Drive a distinctive brand identity across in-store and online platforms, emphasizing craftsmanship, artist stories, and exclusive collections

Strategic Planning & Financial Management

• Develop and execute a comprehensive sales plan with clear seasonal strategies, inventory turnover targets, and customer engagement goals
• Manage financial performance, including sales forecasting, budgeting, cost control, and margin optimization
• Implement and evolve the retail business plan (“retail playbook”) developed by consultants, adapting tactics to meet changing audience needs and market conditions
• Track visitor demographics and purchasing behaviors to support data-driven decision making and deepen audience insight

Additional Responsibilities

• Attend leadership meetings, team building events and all other Museum meetings that is pertinent to the role
• Performs other related duties as assigned

Supervisory Responsibilities:

• Directly supervises the Assistant Buyer. Provides indirect supervision to The Shop at PAM Supervisor, retail staff, and the Receiving & Shipping Coordinator
• Decision making authority within department parameters
• Responsible for preparation of annual department budget and meeting financial targets
• Partially accountable for control of capital assets
• Partially accountable for long-range operation planning, while working with the Director of Campus & Retail Operations
• Recruitment, mentoring, performance management, training & coaching. Serves as a leadership example being clear on the strategic direction of the department, being accountable and holding others accountable, and centering collaboration and the values of the Museum

To be successful in this role, you have these requirements

• Bachelor’s degree in business administration, retail management, marketing, or a related field (or equivalent professional experience)
• 5+ years of experience in museum retail management or equivalent experience in an art gallery or high-end retail environment preferred
• 4 - 5 years of experience in retail buying, including product selection, vendor negotiations, inventory planning, and sales performance analysis preferred
• 3+ years of experience in a supervisory role preferred
• Formal training or workshops in leadership, customer engagement, and team development are preferred
• Strong leadership and team management skills, with experience in hiring, training, and supervising staff
• Knowledge of visual arts to inform merchandising
• Experience overseeing retail, including inventory management, merchandising, and point-of-sale systems
• Proficiency in building and executing brand identity and marketing strategies
• Excellent interpersonal and communication skills for developing partnerships with local businesses and vendors
• Knowledge of financial management, including budgeting, sales forecasting, and cost control
• Understanding of customer engagement techniques, ensuring high levels of client care in the retail environment
• Skilled at analyzing retail trends, customer data, and market opportunities for in-store and online sales growth
• Creative problem-solving skills to drive innovative marketing and sales initiatives

If you have any questions along the way including wanting to talk about a nontraditional career background, please reach out to HR.

Job conditions & physical activities

• Schedule/Hours: 40 hours per week with a flexible schedule. Specific days of the week will vary based on business needs but the shop is currently open on Wednesday through Sunday
• Onsite/Not Remote
• Frequent weekend and occasional evening hours
• Occasional travel
• On-call status
• Extensive computer work
• Frequently standing for extended periods during store or café operations
• Frequently moving throughout the retail space and café to monitor operations
• Frequently lift/push/pull/carry merchandise, boxes, or supplies, typically weighing up to 25-50 pounds
• Frequently reaching and bending to stock shelves, arrange displays, or retrieve items from storage
• Occasionally climbing ladders or steps to access higher shelves or storage areas
• Occasionally operating point-of-sale systems or computers for extended periods

This list highlights key physical and environmental conditions related to the role but is not an exhaustive representation of all job requirements. Additional tasks and expectations may apply based on operational needs.

Benefits

• This role is exempt/salaried and full-time
• The budgeted compensation falls within pay grade K ($77,911 minimum - $92,466 midpoint - $109,076 maximum), based on experience
• Medical, dental, and vision insurance
• Retirement plan with employer match
• Generous paid time off and holidays
• Employee perks and discounts

Application Process for Head of Retail

Ready to join our team? To be considered please submit your resume, cover letter, and four references. Incomplete applications will not be considered. Application materials will be screened and interview candidates will be selected and notified by email. All applicants will be notified once the position is filled.

Application deadline

We will begin reviewing applications immediately, so please apply as soon as possible. The closing date is subject to change at any time.

APPLY: https://jobs.keldair.com/pam/jobs/90413/apply/e6b58e2d-aba7-4f50-aaf0-36ab5cc602fd/resume

Company: Columbia Gorge Museum
Location: 990 SW Rock Creek Drive Stevenson WA 98648
Position: Events Supervisor/Front Desk
Classification: Part-Time, 20 - 38 hours per week ($18 to $22 dependent on experience)
Reports To: Executive Director

JOB SUMMARY:

Working with the Executive Director, this position schedules and facilitates the events that happen internally and externally. These include art gallery openings, gala/fundraising events, and other special events as designed. This position will maintain a project budget, tracking all financial transactions, and give reports. Additionally, they assist in front desk and store coverage, only as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Develop (with the Executive Director) and oversee events and programs that enrich the CGM, their members, and community. Additionally, help ensure that outside vendor events are successful and properly staffed.

Closely review schedules making sure there is ample coverage for events. Work with the Visitor Services Manager to ensure the Museum volunteers and staff as appropriate for the event.

Positive energy, creative solution-finding, forward-thinking, plans ahead

Has an eye for detail and maintains a clean, organized workspace. Maintains records and gives reports as needed. This position has a flexible schedule that supports great events.

SUPERVISORY RESPONSIBILITIES:

Directly supervises volunteers according to the organization's policies and procedures. Responsibilities include scheduling, training, and directing work for volunteers and staff, information management, reporting accurate income/expense–gross/net.

DESIRED KNOWLEDGE/SKILLS:

Creative, dependable, analytical, organized, and flexible. Professional and friendly demeanor. Understanding of museum culture and collections or willingness to learn. Ability to communicate with many kinds of visitors and co-workers. Excellent at planning in advance and communicating plans.

EDUCATION AND WORK EXPERIENCE:

High school diploma or equivalent, some college preferred. Retail and some supervisory experience preferred. Experience working with the event planning community.

• Flexibility in scheduling and duties is highly valued.
• Sick time accrues per state regulations and is reviewed annually.
• 401K option available.
• Other duties assigned to support the Museum’s mission.

If interested, please email a cover letter and resume to the Executive Director, Louise Palermo, at l.palermo@columbiagorge.org

Title: Executive Director

Hours Part Time: 30 hours per week

Starting wage: $45,000-50,000 annually based on experience (non-exempt)

Benefits: Health insurance is available with employer coverage up to $500/month with additional coverage (employee paid) available

Location: Columbia Pacific Heritage Museum, 115 SE Lake St. Ilwaco, WA 98624

General Description:

Join a dedicated team devoted to interpreting local history and culture for visitors and surrounding communities and lead a well respected rural cultural institution. CPHM is a professionally run museum that follows professional museum guidelines. CPHM believes deeply in ensuring access to all of our collective histories and works closely with the community, local groups, and the Chinook Indian Nation to ensure diversity in stories and interpretation of history. This position oversees the daily operations of the museum, financial and budget oversight, grant writing, staff and facility management, strategic planning, marketing, events, programming and exhibit planning. The Executive Director reports directly to the CPHM Board of Directors.

Essential Functions and Responsibilities:

Operations

• Ensures the daily operations and staffing of the museum including facilities management
  Supportive management of 6 part-time staff members including bi-yearly staff reviews
  Supportive volunteer management of about 10 regular volunteers and 15+ event specific volunteers
• In partnership with the Collections Manager, oversee the Institution’s collections policies and procedures regarding the acquisition, accession, processing, accessibility and deaccession of the collections
• In partnership with Collections Manager and Volunteer Curator, develop annual calendar of exhibits
• Organize and manage CPHM’s calendar of events, exhibit openings and fundraisers including Driftwood and Daffodils, Clamshell Railroad Days, Sip-Wrecked, Annual Membership meeting, and more.

Funding and Budget Management 

• Manages annual budgeting with support from the Board of Directors. The current budget is approximately $250,000/year and comes from a wide variety of sources including private and public grants, city and county Lodging Tax Funds, museum membership, donations and sales from the museum shop.
• Applies for and manages all grants and funding opportunities and ensures all deadlines are met
• Responsible for meeting budgetary restrictions and planning for capital expenses
• Continually seek new funding opportunities and diverse revenue streams
• Donor cultivation and outreach

Strategic Growth and Development 

• Work with the Board of Directors to develop long term plans and strategy
• Ensure the lasting legacy of the museum and relevancy within the community, future generations and museum field
• Engage with members of the NAHCOTTA Preservation Committee around preservation of CPHM’s largest artifact, the 1889 Pullman Railcar NAHCOTTA.

Community Collaboration and Marketing: 

• Work with PR and membership manager to oversee museum membership program
• Create press releases and marketing for special events and fundraisers
• Work with Content Creator and Outreach Coordinator to develop Social Media content and campaigns
• Coordinate and work collaboratively with Pacific County Tourism and Pacific County museums on Museum Month marketing campaign.

Required Knowledge, Skills and Ability:

Applicant must be organized, enthusiastic, energetic, and creative and have a passion for working with various audiences, including volunteers and the general public. A passion for local history and rural communities is a must. Nonprofit management experience not required but strongly encouraged.

Preferred Qualifications:

• Bachelor’s degree and demonstrated experience with nonprofit management encouraged
• Excellent writing and communication skills
• The ability to juggle multiple priorities and projects
• Positive attitude and ability to work independently and as part of a team
• Ability to lift 30 pounds and sit and stand for prolonged periods.

How to Apply: 

Applications will be accepted until the position is filled

Email a cover letter, resume, and 3 references (professional or academic) to Madeline Matson (CPHM’s current Executive Director) at madeline@cphm-ilwaco.org. Include job title in the email subject field. Please indicate the location where the job was seen. Please visit our website at www.columbiapacificheritagemuseum.org. If you have questions, call us at 360-642-3446

The Columbia Pacific Heritage Museum is an equal opportunity employer.

Organizational information: 

The Columbia Pacific Heritage Museum opened in 1984 in the small rural fishing village of Ilwaco, Washington. CPHM focuses on the history and lifeways of the communities that make up the Lower Columbia Region. Through robust and professional special and permanent exhibits, programming, and educational opportunities, the museum brings life to its community’s stories and ensures the continuation of this area’s important legacy.