Jobs and Internships

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  • 12 Jan 2018 10:49 AM | Oregon Museums Association (Administrator)

    About Gaiety Hollow and the Lord & Schryver Conservancy

    Gaiety Hollow is a new public garden and historic preservation resource located in Salem, Oregon.  It was the home, garden and studio of Elizabeth Lord and Edith Schryver, two notable twentieth-century landscape architects who introduced a new style of garden in the Pacific Northwest.  They designed 250 gardens in the region between 1929 and 1969 and were actively involved in civic and horticultural improvement efforts in Salem.  Gaiety Hollow reflects their successful mix of formal and informal garden design and contains an array of plants suitable to cultivation in the Pacific Northwest.  The property is located in a historic district near downtown Salem and is listed on the National Register of Historic Places.  The garden comprises the 4/10-acre property and is currently undergoing restoration to its 1932-1969 period of significance.  Gaiety Hollow is part of a complex of Lord & Schryver designed public properties in Salem.


    The Lord & Schryver Conservancy (the Conservancy) received its 501(c)(3) status in 2005.  After a decade of research and restoration of other Lord & Schryver projects, the Conservancy achieved its goal of purchasing Gaiety Hollow, to continue its mission to preserve and interpret the legacy of Lord and Schryver, and is now developing Gaiety Hollow into a cultural and educational center for the community.  The Conservancy is governed by a hardworking volunteer Board of Directors and employs a full-time Garden Manager, who is assisted by volunteers.  

    The Board has a successful track record in taking on ambitious projects and completing them with outstanding results and public approval.  The Board is now ready to transition to a focus on fundraising and governance.  It is looking for an Executive Director who will be a partner in managing the organization to the next level of fundraising and program success.  Gaiety Hollow is the primary focus of the Conservancy, which also engages in other mission related educational, outreach and advocacy activities.  For more information see: http://www.lordandschryverconservancy.org


    The Position: Executive Director, Lord & Schryver Conservancy

    This new position provides the opportunity for the Executive Director to assume a leadership role in the Conservancy and a unique opportunity to engage with the horticulture, design, preservation, and civic improvement communities in the region.   

    Priorities for the Executive Director, in order of priority, will be to: build strong fundraising and sustainability practices for the Conservancy’s structure; develop successful public programming stemming from the mission; lead community outreach for the Conservancy; support the vision of the Board of Directors; manage staff and operations; and oversee financial operations.  This position is responsible for providing support to the Board, as well as operational, fiscal, staff and volunteer management for the Conservancy and Gaiety Hollow.

    This is a full-time position and reports to the President of the Board.  Some weekend and evening work is required.  Salary range is $60-65,000 with competitive benefits, and includes a contribution to health insurance.  

    The ideal candidate will have a proven track record in nonprofit organizational leadership and management, communications, fundraising, and program development.  


    Duties and Responsibilities

    Fundraising *(20%)

    • The Executive Director will hold the chief responsibility of raising the annual operating budget of the organization.

    • Plan and execute, with the Board and its Sustainability Committee, an annual fundraising and development plan.

    • Develop and implement, with the Sustainability Committee, a longer-term strategy for financial and organizational sustainability.  

    • Develop and manage donor appeals and corporate sponsorships, including the annual appeal and special fundraising requests.

    • Work with the Board to identify opportunities to enhance fundraising events, programs and other sources of new revenues.  The Executive Director should take an entrepreneurial approach towards developing fundraising strategies and opportunities to generate revenue and communicate ideas to the Board.

    • Research grant opportunities, prepare grant proposals, administer grants, with input from Board members and staff.  

    Programs*(20%)

    • Develop, promote and implement educational programs and other activities based upon the Lord & Schryver Conservancy’s mission and legacy.  Develop a calendar of events with a combination of lectures, workshops, tours, and other public events, including fundraising events.  This is a priority.

    • Investigate and develop programs with other community and preservation partners.  

    • Create and promote programs that sustain the mission and gain the awareness, good will and support of the public.  

    Community Outreach, Communications*(20%)

    • Cultivate and enhance relationships with neighbors, City of Salem, Historic Deepwood Museum and Gardens, Bush House Museum, Bush’s Pasture Park, and the community.

    • Manage and coordinate Lord & Schryver Conservancy public relations and communications, including print and digital publications, website, press releases, social media, calendars, direct messages.

    • Lead marketing efforts for the garden and house, promote and manage rentals and events and increase number of visitors to the garden.

    • Be the principal ambassador and spokesperson for the Conservancy; be recognized as the chief information resource and leader for the organization.

    • Collaborate with the Conservancy Board to develop strategy and outreach plans.

    • Join and participate in select community organizations to increase visibility of the Conservancy.

    • Present programs to other audiences and organizations to promote the legacy and public awareness of Lord & Schryver and Gaiety Hollow.


    *All activities will be undertaken without any compromise to the historic integrity of Gaiety Hollow.


    Support Board of Directors(15%)

    • Provide support to the Board to advance its expertise and participation in fundraising and development.

    • Partner with the Board President to provide leadership for the organization by working with and providing support to the Board President and Board committees.

    • Coordinate with the Board President to develop meeting agendas and action plans.

    • Participate in the Strategic Planning process including development, tracking progress and updating the Strategic Plan.

    • Maintain and update policies and procedures, and develop new ones, as applicable.

     Staff and Operational Management(15%)

    • Manage, supervise, and evaluate staff.

    • Manage the volunteer program, including Docent program (aside from the garden volunteer program, which the Garden Manager oversees).  

    • Manage contracts, supervise contractors and consultants, e.g., bookkeeper.

    • Oversee all Board committees.   

    Finance(10%)

    • Prepare the annual budget in collaboration with the Treasurer, with input from committees and staff. Oversee financial projections and performance.

    • Receive, review and monitor revenue and expense reports.

    • Manage financial relationships with the support of the Treasurer.

    • Make and/or authorize purchases that are within the approved budget, bringing exceptions to the Board to address.  

    Qualifications

    Education and experience

    • Management experience in a nonprofit organization, with at least five years of advancing responsibilities; or, five years demonstrated leadership as a volunteer in a nonprofit organization  

    • Demonstrable fundraising experience, raising funds for operational and/or project goals  

    • Experience designing, implementing and promoting events and programs

    • Proven management experience, including budgets, personnel, volunteers, contractors

    • Strategic thinking and planning abilities

    • Experience working with a board and/or board service, understanding of board relations

    • Strong staff and volunteer management experience

    • Familiarity with preservation, management and interpretation of historic properties and gardens

    • Bachelor’s or advanced degree

    • Valid driver’s license

    Skills

    • Creative and strategic thinker with excellent written and verbal communication skills

    • Creative and entrepreneurial spirit, with the ability to motivate individuals and teams to work together

    • Self-starter who can work independently on concurrent projects and meet deadlines; enjoys seeing plans turned into action and evaluated for results

    • Excellent people and communication skills, and ability to manage people and projects

    • Understands the nuances of managing a nonprofit organization and enjoys working in a collaborative atmosphere towards shared goals

    • Consistency in matters of accuracy, presentation and attention to detail

    • A passion for public engagement in preservation and the community

    • Meaningful ties to Salem and Oregon communities preferred

    • Up-to-date computer skills including Microsoft Office Suite (Excel, Word, Outlook, Power Point) photo management (DAM), on-line storage, and DonorPerfect.

    • Ability to work occasional evenings and weekends at special events


    Application

    Please email a cover letter expressing interest and a resume with salary requirement, including three references to: lordschryverconservancy@gmail.com. Applications accepted until position is filled.


  • 22 Dec 2017 9:09 AM | Oregon Museums Association (Administrator)

    Inbound Sales Coordinator

    Regular, full-time 1 position available

    Do you enjoy working and interacting with people and be part of a dynamic and exciting team? Join the Oregon Museum of Science and Industry (OMSI) Sales team as an Inbound Sales Coordinator! You’ll work directly with OMSI’s offsite guests through inbound sales to promote OMSI’s products by building long term relationships with customers. You’ll also participates in OMSI’s vision to ignite an education at the intersection of science, technology and design, and weave a thriving innovation district into the fabric of Portland, that spreads opportunities across the Northwest.


    What you’ll do:

    •   Plans, organizes, maintains, and coordinates the registration processes and operations of the registration team; provides support to the planning, implementing, administering and evaluating of museum operations from an administrative/registration perspective.  
    • Provide support to groups and individuals, by guiding them through program offerings and coordinating complex event schedules, while maintaining an expert level knowledgebase of all programs.


    What you’ll need:

    •   Strong customer service skills.

    •   Professional communication skills, both written and oral.

    •   Excellent organizational, analytical, and problem solving skills.

    •   Minimum 3 years’ experience in sales, customer service or a related field.

    •   Pass pre-employment checks, such as criminal background check and reference checks.


    Compensation Package:

    Hourly rate between $16.06 - $20.87, depending on experience. 

    Competitive Benefit package.


    Want to join the OMSI team? 

    Visit https://omsi.applicantpool.com/jobs/199203.html to apply! OMSI is an Equal Opportunity Employer. 

  • 22 Dec 2017 9:04 AM | Oregon Museums Association (Administrator)

    Oregon Museum Exhibition and Outreach Contractor

    Oregon State Capitol Foundation


    Reporting to:  OSCF Board of Directors via the OSCF History Committee

    Area Served:  Statewide with primary office in Salem; contractor location is flexible 

    Contract Duration:  negotiable  

    Compensation:  Open to Bid

    Time Commitment: per bid estimates


    The Oregon State Capitol Foundation funds projects, events, and programs that engage Oregonians in their democracy and preserves the legacy of Oregon’s Capitol and the business conducted within the building.  As Oregonians, we share a heritage and OSCF’s mission is to help explain that heritage as it relates to the Capitol building and our democratic processes.  


    Thousands of Oregonians visit our Capitol each year and are enriched by these projects, events, and programs. Some come to experience the beauty of the Art Deco building and hear the stories that shaped our state. Some are interested in the building’s artwork. Others climb the 121 steps up into the Capitol tower to get a closer look at our famous statue and a spectacular view of Salem. Many more come to learn about our state democracy or participate in the legislative process The visitor experience is informed by a comprehensive interpretive plan and active exhibit program entitled the Capitol History Gateway. 


    To further OSCF’s work and to enrich the Capitol History Gateway experience, OSCF is seeking a  contractor to assess how a cooperative program between the Capitol History Gateway project and Oregon’s regional museums, heritage organizations and other like interests could be implemented and sustained. Should the assessment conclude that such a program is feasible and affordable, the contractor will proceed to create, schedule and possibly curate rotating exhibits for the Capitol History Gateway at the state Capitol building. These exhibits are to showcase other parts of our state and their unique heritage as a way of enhancing the projects, events and programs of the Capitol History Gateway. 


    OSCF Contract Management Structures and Processes:


    PHASE !

    • A work plan to accomplish the itemized tasks will be prepared by the contractor within the first 30 days of the contract.
    • Upon approval of the plan, the contractor will provide the feasibility assessment of the project.  This is expected to be completed within 60 days following the work plan approval.
    • Feasibility assessment will include on-site visits to Oregon’s major regional museums and to a selected number of local heritage societies to understand what materials in each location might be appropriately displayed in the Capitol, and at what cost. 
    • Based on the feasibility assessment, contractor will then prepare a projected exhibit schedule, should the program be possible.
    • Contractor will provide an initial assessment for sustained project management.


    PHASE 2 

    • Contractor will proceed to book exhibits, or recommend personnel to book exhibits for the next 24-to 36 months
    • Contractor will complete the project by providing OSCF with a completed plan and budget for sustaining   the project that addresses the realities of the booking process.  The plan will include qualifications for project management that may include curatorial expertise, exhibit development and display background, local history expertise, as well as project management skills. 


    GENERAL 

    • Travel is anticipated as part of this work and will be compensated based on State of Oregon travel rules. 
    • The exhibit space is a 10 X 10 area, located on the first floor of the Capitol. Additional wall space may be available. 
    • Contractor will report to the OSCF Board through the OSCF History Committee, with regular communication between the History Committee chair or his or her designee.  The History Committee includes OSCF Board members, and is staffed by the Capitol’s Visitor Services Manager and an interpretive planning and design consultant each of whom will be available to the contractor for consultation. 


    Responsibilities:

    • Assess and research what a 24-to 36-month calendar of rotating exhibits in the Oregon State Capitol could/should include.  Provide a recommendation on the feasibility of such a program. 
    • Should the program be feasible develop a program to support the rotating exhibits and/or current schedule of events. This may include speakers, films, special events or other activities as appropriate which are tied to the content of the rotating exhibit.  
    • Assess the potential for an exhibit program traveling from the Capitol History Gateway to venues in the state including Oregon Historical Society, regional museums and heritage societies. This work includes researching local and statewide exhibit opportunities. 
    • Book exhibits and supporting programs for the next 24-to 36-months should the project be feasible and estimated resources available. Consultation with Visitor Services is required prior to finalizing bookings. 
    • Recommend how the Capitol History Gateway would sustain the rotating exhibit and programming effort.  Should it be sustainable, contractor will prepare a job description for the project. 
    • Jointly with the OSCF Development Officer, assess the development opportunities resulting from these statewide museum and heritage society programs and relationships. 
    • Assist Visitor Services Manager with completing the Standard Facility Report for the Oregon State Capitol.

    Qualifications/Background:

    • Capacity to initiate connections independently
    • Demonstrated organizational / systematic programming experience
    • Preferable experience with exhibit development and display
    • Preferable knowledge about Oregon communities
    • Passion for local history
    • Preferable professional and educational background in western history


    Application Instructions:

    To submit a proposal for this opportunity, please send a cover letter, three references from work completed in the last 2 years, any other information you think is important about your professional qualifications and interests, and response to the questions below to:  Genoa Ingram, OSCF Administrator by January 15, 2018.    


    Questions:

    1. Discuss how you would launch this project.
    2. Provide an estimate of the time necessary to complete the job.
    3. Discuss what you see as challenges to these tasks and why.  
    4. Tell us how your background will benefit this project. 


    Deliverables


    • Standard Facility Report (in conjunction with the Visitor Services Manager)
    • Project timeline report within 30 days of contract commencement
    • Project feasibility report within 60 days of timeline report approval
    • Confirmed 24 to 36-month exhibition schedule based on feasibility findings
    • Supporting activities program report of options aligned with rotating exhibit schedule
    • Findings report relating to a future Capitol History Gateway traveling exhibit program
    • Recommendation report including lessons learned and a draft job/contract description


  • 27 Nov 2017 9:14 AM | Oregon Museums Association (Administrator)

    Anticipated Start Date: February 2018

    Starting Salary Range DOE: $72,275.30-$78,956.80 including a full range of benefits


    Required Education and Experience

    •   Bachelor of Arts in Museum Studies, History, or related field

    •   Certificate in Museum Studies or related field

    •   3-5 years’ experience in some aspect of museum management such as museum direction, exhibits or collections management, cultural resource management.

    •   2-3 years’ experience working with budgets, grants, fundraising. 


    Preferred Education and Experience

    •   Master of Arts in Museum Studies, History, or related field.
    •   2-3 years’ experience working as a Director or Assistant Director of a museum.
    •   3+ years’ experience working with budgets, grants, fundraising, working on tax levies. 
    • Minimum of 2 years’ extensive experience working in PastPerfect Museum Software


    To see a full job description and to apply, please click: http://crook-county.hiringthing.com/
  • 27 Nov 2017 9:11 AM | Oregon Museums Association (Administrator)

    Title: Collections & Exhibits Manager

    Hours: 20 Hours per week, 4 Days per week

    Salary/Benefits: $12.50 per hour

    Location: Albany Regional Museum, 136 Lyon Street S., Albany, Oregon


    In collaboration and communication with the Executive Director, the Collections & Exhibits Manager will direct and oversee the implementation of the Museum's mission and vision by managing the daily operations of collections and exhibits of the Albany Regional Museum. The Manager will serve as a public representative of the Museum when necessary, and will assist the Executive Director at events and programs.


    The Manager works in all aspects of Museum collections responsibility, according to national professional collecting initiatives, housing of collections, assessing object condition, and responding to internal and public inquiries related to collections and associated subjects.


    For full description and details on how to apply click through this link.

    Review of applications will begin December 19th with interviews to be scheduled shortly after.

    Contact: Keith Lohse, Executive Director at armuseum@peak.org

     

  • 20 Nov 2017 10:54 AM | Oregon Museums Association (Administrator)

    Title: Visitor & Member Services Coordinator

    Hours: 26 Hours per week, 5 Days per week 

    Salary/Benefits: $11.00 per hour

    Location: Albany Regional Museum, 136 Lyon Street S., Albany, Oregon


    The community Albany Regional Museum has developed over the years is our greatest resource and the reason why we do our work. This position oversees the visitor experience on initial entry to the Museum. The Visitor Services Coordinator is often the first direct point of contact for visitors. The Coordinator is expected to be knowledgeable about the current and upcoming exhibits and programs and to be well trained in safety and security protocols for the Albany Regional Museum. The position requires someone with a warm, outgoing demeanor, sound judgment with diplomacy in interactions with visitors, colleagues, and partner organizations.


    You will thrive in this position if you are flexible, a strong collaborator, and a capable problem solver. This position will grow to accommodate the strengths and skills you bring to the organization. If you are ready to roll up your sleeves and do what it takes you will fit right in.


    We are looking for a candidate who is self-motivated, organized with strong time management and great communication skills. You should be comfortable with technology, and learning new software. A general knowledge of, or connection to, the history and geography of Albany, Oregon and the Pacific Northwest is helpful.

    For a list of responsibilities, qualifications, and HOW TO APPLY see the full position description here.


    Position open until filled, we will begin scheduling interviews on December 5th

    Contact: Keith Lohse, Executive Director at armuseum@peak.org

  • 06 Sep 2017 10:40 AM | Oregon Museums Association (Administrator)

    The Oregon Museum of Science and Industry (OMSI) is seeking a regular, full-time Director of Exhibit Business Development, who will bring experience in exhibit production and sales. 


    This position will partner closely with OMSI’s Director of Creative Services and will lead the Exhibit Sales team to establish optimal resourcing plans and enable teams to effectively execute against plans by providing business insight and decision support through innovative reporting and analytics that drive continuous process improvement. He or she is responsible for managing the revenue generating Traveling and Exhibit Sales and Exhibit Fabrication teams. Responsibilities include oversight and the directing of activities associated with exhibit sales to include: estimating, exhibit productions schedules, exhibition tour rentals, business development, market analysis, project management, client relations, management of contracts and licensed property, staff oversight and budget management. 


    OMSI invites all applicants interested in impacting the community and our future generations to apply to join its team. 

    Visit https://omsi.applicantpool.com/jobs/176884.html to learn more or apply!


    Position closes September 15, 2017. 

  • 24 Aug 2017 1:34 PM | Oregon Museums Association (Administrator)

    The Bureau of Land Management National Historic Oregon Trail Interpretive Center in Baker City will be accepting applications between August 28-September 8 for an Exhibit Specialist.  

    GS/7-9. $40,684-$67,697.  

     

    Job description and application will be available on USAJOBS.gov. 


  • 10 Aug 2017 8:13 AM | Oregon Museums Association (Administrator)

    Position Profile:  Executive Assistant to the President

    $45,000 - $55,000 per year  

    What you’ll do: 

    The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the Board of Trustees and to the COO and senior management teams; organizes and coordinates work and communication with board committees and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a fast-paced, collegial environment that is mission-driven, results-driven and community oriented. The ideal individual must maintain the highest professional standards, with a focus on process improvement, and will have the ability to exercise good judgment in a variety of situations. Strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities are essential. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 


    What you’ll need:  

    • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.  
    • Very strong interpersonal and customer service skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors. 
    • Expert level written and verbal communication skills.  
    • Working knowledge of accounting/budgeting principles, procedures and standards.
    • Bachelor's Degree or professional certification appropriate to the position, or equivalent combination of experience and education. 
    • Five to 10 years of experience supporting C-level executives and boards, preferably in a nonprofit organization. 
    • Pass pre-employment checks, such as a criminal background check and reference checks. 

    Compensation Package:   

    Competitive health benefits. 

    Vacation, Personal Days, Sick Days, and Holiday pay! 

     
    Visit https://omsi.applicantpool.com/jobs/174156.html to learn more or apply! 
    Position closes September 1, 2017. 
    OMSI is an Equal Opportunity Employer.   

  • 07 Aug 2017 4:54 AM | Oregon Museums Association (Administrator)

    Job Opportunity: Volunteer Coordinator,  Aurora Colony Historical Society

    Hours: 20 per week

    Status: Permanent, Part Time

    Schedule: Some flexibility with one Saturday or Sunday required weekly. Work during certain special events will be mandatory and occasional evening hours may be required. 

    Pay: $13.00 per hour

    Reports to: Executive Director

     

    General Job Description

    The Volunteer Coordinator for the Aurora Colony Historical Society recruits, trains and manages the Society’s volunteer and membership bases to fulfill our mission: “To promote interactive life-long learning by inspiring curiosity about, and preservation of, the heritage of the Aurora Colony.”

     

    The Volunteer Coordinator will staff the front desk one weekend day each week. Additional tasks may be assigned as determined by the Executive Director or Board.

     

    Job Duties and Responsibilities

    Recruit Volunteers

    • Promote volunteering through outreach to community, organizations, groups and individuals and use social media and online tools such as Volunteer Match to locate potential volunteers

    • Schedule in-person interviews with possible recruits and manage the orientation  process for new volunteers

    • Create and/or maintain the volunteer application form as well as other documents related to volunteer management

    • Regularly check volunteer email address, phone messages

     

    Coordinate Volunteers

    • Work with the ACHS staff, BOD and committee chairs to determine volunteer positions to be filled including: clerical, docent, maintenance, school program volunteers, as well as special event volunteers

    • Train/instruct volunteer(s) on tasks to be performed including museum opening/closing and front desk procedures

    • Provide written instructions/procedures to volunteer(s) as necessary

    • Post volunteer schedule for reference during events

    • Maintain a database of volunteers’ contact information, interests, skills, and availability

    • Maintain accurate records of volunteer hours, ACHS memberships, and museum attendance

    • Manage volunteer budget and report expenses to Business Specialist

    • Research and implement online volunteer management program, e.g. Google Calendar or Volgistics

    • Carry out volunteer recognition/appreciation activities including thank-you notes, end of season school program picnic, recognition in newsletter and at the Society’s annual meeting.


    Work with Board and Staff

    • Report to the Executive Director

    • Communicate in a timely manner with museum staff and BOD as issues arise

    • Attend staff meetings and additional meetings as necessary with board members and committee chairs to review volunteer needs and issues

    • Generate monthly outreach and volunteer report

    • Other duties as assigned

     

    Interested parties should send a resumé and cover letter in PDF or Word format to info@auroracolony.org.


    Applications  accepted until 5:00 p.m. September 6, 2017; interviews conducted week of September 10, 2017; position begins October 1, 2017.  

    Applications without cover letter and resumé will not be accepted.


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