- Portland, OR, USA
- Salary: $85,000 - $95,000
- Full Time
The Oregon Historical Society is searching for a dynamic, hands-on Facilities Director to head our Facilities Department. If you are a seasoned fix-it person who loves mentoring and developing staff but isn't afraid to get your hands dirty then this could be the right position for you!
The Facilities Director is responsible for OHS facilities, custodial, and security departments located at both the downtown and Gresham campuses, ensuring operations are maintained at peak efficiency. This position is responsible for maintaining the Society's physical plant, and the environmental well-being of its collections. This position is also responsible for managing the security department and all organization safety and security programs. The Facilities Director serves as the staff liaison for the Board of Trustees Properties and Facilities Committee making sure all aspects of the committee meetings are prepared in advance and that the meeting runs smoothly and efficiently. The Facilities Director plays the leading role in ensuring a safe, pleasant, comfortable and efficient environment that is essential to collection safety, staff and visitor safety, internal productivity, and a positive visitor experience. The Facilities Director is also responsible for preparing the facilities budgets and monitoring expenditure.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manages OHS buildings' engineering, maintenance and custodial services including but not limited to HVAC, digital controls, electrical, plumbing, elevators, OHS vehicles, and all other building components to ensure work is performed correctly and timely.
- Manages OHS safety and security department programs and services including but not limited to ensuring completion of site surveys, management of security officer force, delivering appropriate training, and developing and administering organization security policies and practices.
- Develops, recommends, implements, maintains, and revises facilities, safety, security, and custodial operational policies and procedures to ensure compliance with all local, state, and federal laws as well as maintaining industry best practices, alignment with the organization mission, vision, and values, and supporting the organization strategic plan.
- As the staff liaison to the Board of Trustees Properties and Facilities Committee, is responsible for drafting the meeting agenda for input by the PRC Chair, making sure the meeting minutes are accurate and completed on time, and to keep the Chair up to date on the status of both the downtown and Gresham facilities.
- Manages the facilities and security departmental budgets, including monitoring actual expenditures relative to budget and keeping the Executive Director and Chief Financial Officer advised of significant variances.
- Manages OHS facilities and security priorities and work schedules, including purchasing necessary parts and equipment and outsourcing services as necessary.
- Advises the Executive Director regarding all major construction and renovation planning and updates the Executive Director on the status of such construction and renovation project management.
- Drafts the committee meeting agenda for the Board of Trustees PFC meetings and forwards to the PFC Chair for input.
- Works with the Administrative Manager on meeting minutes, coordination of meeting dates and times, and preparation of meeting packets.
- Keeps the PFC Chair apprised of major facilities issues for both the downtown and Gresham facilities.
- Ensures staff receive appropriate statutory facilities and safety training and certifications, coordinating on-site training and retraining prior to certification expiration. Partners with Human Resources as needed for training and record keeping.
- Serves as primary point of contact for relevant local, state, and federal agencies during inspections and meetings including but not limited to OHSA, Oregon OHSA, Fire Marshal, etc.
- Participates and is a standing member of relevant OHS committees including but not limited to the OHS Health and Safety Committee and other committees as assigned.
- Partners with Human Resources on post incident and accident investigations, analyses, recommendations, implementations, and improvements.
- Maintains facilities, security, and safety files, documents, and programs, ensuring that they are compliant with local, state, and federal laws as well as in line with industry best practices; including but not limited to inspection and abatement reports, building drawings and schematics, evacuation maps, the Emergency Action Program, Hazard Communication Program, and other related items.
- Updates the Executive Director on security issues and security officer schedules.
- Partners with the Executive Director and/or senior management in long range strategic and operational planning involving existing or future facilities.
- Evaluates equipment failure and makes decisions regarding appropriate course of remedial action.
- Identifies appropriate and competitively priced sources for engineering maintenance and custodial supplies, materials, equipment, tools and services, security supplies and maintains adequate inventories to ensure uninterrupted performance of maintenance, custodial, and security tasks by Facilities and Security staff.
- Ensures timely and accurate records of maintenance work are maintained including documentation of preventative and unscheduled maintenance according to industry standards and requirements.
- Performs, delegates or outsources HVAC, electrical, plumbing, elevator and interior building components (walls, doors, windows, flooring, painted surfaces, ceiling) for repairs, maintenance, modification or replacement.
- Manages maintenance of OHS vehicles and forklifts, including scheduling and performing regular preventative maintenance, performing repairs and unscheduled maintenance, and ensuring vehicles are clean, safe, and presentable.
- Available on-call for building system/envelope notifications from the alarm company and also as part of the OHS Emergency Response Team for collections management related emergencies.
- Responsible for maintaining materials, parts, and supply inventories and records, including hazardous materials and MSDS book.
- Promotes and demonstrates personal safety practices at all times on OHS premises.
- Maintains punctual, regular and predictable attendance.
- Works collaboratively in a team environment with a spirit of cooperation.
- Respectfully takes direction from supervisor.
- Performs other duties as assigned.
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