Yamhill County Historical Society
Job title: Education & Exhibits Manager
Terms: Temporary – 6-month Maternity Cover; 32 hours/week, part‐time, non-exempt
Location: McMinnville, OR
Salary/rate: $30 - $32/hour
Requirements: Weekend and evening work required as needed
The Yamhill County Historical Society is a 501(c)(3), not-for-profit educational and public service organization engaged to protect, preserve, and share the history and heritage of Yamhill County.
The Education & Exhibits Manager is responsible for managing the organization’s educational operations, including events, programming and tours for all ages, school programming, and exhibitions. They manage volunteers, develop, and manage associated plans, coordinate and oversee execution and curate content. Their role engages new audiences, increases museum attendance, and ensures an immersive experience. They work closely with museum staff, volunteers, and the following committees: Exhibit, Education, Events, and Editorial.
Education Management
Events Management
· Oversee and work with current YCHS committees, volunteers, sponsors, and others to produce and expand Yamhill County Historical Society’s exhibits, programs, and events at the Yamhill Valley Heritage Center.
· Manage all major annual events, including Farm Fest, Harvest Fest, Handmade Holidays Bazaar, etc.
· Manage YCHS annual program offerings.
· Further the goals of preserving and sharing Yamhill County’s agricultural history by providing family‐friendly events and programs for the community and working to improve events to increase revenue and attendance.
· Oversee all activities on the days of events or programs and be on call for any gaps in volunteer coverage.
· Work with Marketing & Volunteer Manager to coordinate volunteers for all events.
· Coordinate and manage all aspects of vendors leading up to and on the days of events, etc.
· Facilitate setup, execution, breakdown, and reset for events.
Programs & Tours Management
· Manage all aspects of Secrets of the Past speaker series.
· Manage all aspects of adult field trips including scheduling, confirming, invoicing, reporting, communicating, etc.
· Manage all aspects of field trips and Pioneer Days with schools and homeschool groups and create a master schedule. Process incoming requests, execute service agreements and generate invoices.
· Communicate consistently and trouble shoot with school partners and points‐of‐contact details for upcoming field trips to ensure a successful experience.
· Ensure accommodations are met, be accessible and actively engage in process of tours or field trips.
· Be accessible for communications with coordinators and buses.
· Coordinate volunteers for tours and field trips.
· Present program information, updates, and trainings to the volunteers
· Work with the Marketing and Volunteer Manager to write copy, schedule advertising, and coordinate photo‐releases.
· Chair the “Kid’s Activities” committee, which includes updating learning goals and station activities for the field trip program as well as activities during events on‐campus.
· Develop new interactive and immersive programming and strategies to encourage deeper participation in programs that engage new and existing audiences at the Museum.
· Develop participatory programming for new spaces within the Museum’s campus expansion.
· Develop program strategy that blends new audience engagement with respect for traditional programming for customary audiences.
· Develop and track audience engagement, including evaluation of visitor satisfaction for all public programs to determine effectiveness of audience engagement.
· Participate in strategic planning process to create a plan to engage diverse audiences.
· Strengthen and develop strategic alliances with community organizations, neighboring museums and arts organizations, and creative entrepreneurs to build sustainable relationships.
· Facilitate setup, execution, breakdown, and reset of programs.
· Coordinate all aspects of programs and tours.
Exhibit Management
· Manage committee meetings for discussions, planning, and executing of exhibitions.
· Educate committee members on the planning and executing of exhibitions.
· Participate in brainstorming exhibit ideas, researching exhibit theme, identifying short- and long-term objectives, identifying audience, and managing all other details from beginning through installation.
· Create an initial design plan and perform design work for various parts of the exhibition's visual elements.
· Coordinating the installation and de-installation of exhibits.
· Develop a plan for virtual exhibitions.
Other Duties
· Manage budgets allotted for Education, Events, and Exhibitions.
· Coordinate the ordering and acceptance of materials required for Education, Events, and Exhibitions.
· Develop, write, and submit content for the Society’s bi‐monthly newsletter.
· Work with other museum departments to ensure various museum operations can proceed without conflicts.
· Design and execute museum signage, both permanent and temporary for events and programs around the campus
· Other duties as assigned.
Please send cover letter and resume to executivedirector@yamhillcountyhistory.org.
Position open until filled.